Inbox Zen: How to Stay Subscribed Without the Overwhelm

Let’s talk about the elephant in the inbox.

Yes...I send a lot of emails.

Not to be annoying.

Not to flood your inbox with fluff.

But because I’m passionate about helping notary entrepreneurs build thriving businesses, and sometimes that means sharing tips, tools, stories, or opportunities you might not hear anywhere else.

But I get it, your inbox is sacred territory, and it’s easy to feel overwhelmed when things pile up.

Here’s the good news: you’re in control of your inbox. And today, I want to show you a few simple ways to organize, filter, and even de-stress your email experience while still keeping access to the good stuff.

Step 1: Create a Folder (or Label) for My Emails

This is the digital equivalent of saying, “I’ll read this later when I have coffee and quiet time.”

How to do it:

• In Gmail: Click “Labels” and create a new one (e.g. “Notary Tips”).

• In Outlook: Right-click in your inbox, select “New Folder,” and name it something like “Bill Soroka Emails” or “Notary Coach.”

• For other email platforms, try "YouTube University" or ChatGPT to learn about similar methods. 

Boom! Now you’ve got a tidy place to collect helpful insights without letting them clutter your daily inbox flow.

Step 2: Set a Rule or Filter (Super Easy, I Promise)

Want my emails to skip the main inbox and go straight to that lovely folder you just created?

Here’s how:

• In Gmail:

  1. Click the gear icon > See all settings

  2. Go to “Filters and Blocked Addresses”

  3. Create a new filter where “From” = orders@notarycoach.com

  4. Choose “Skip the Inbox” and “Apply label: Bill Soroka, or Notary Coach-or whatever you decided”

• In Outlook:

  1. Right-click a message from me

  2. Select “Rules” > “Create Rule”

  3. Set the condition to send emails from me to your Notary Tips folder

Voilà, no more inbox flood! Just peaceful, organized learning on your terms.

Step 3: Know When to Unsubscribe (and How to Do It Gracefully)

If my emails are no longer serving you—maybe you’ve shifted careers, or you’re just not feelin’ the vibe anymore—that’s totally okay.

Just scroll to the bottom of any email and click Unsubscribe. Easy peasy. You won’t hurt my feelings.

(What does hurt, though, is hitting the “Spam” button if you actually subscribed. That messes with my deliverability and makes it harder for other notaries to get the help they need.)

A Note on Email Etiquette

Occasionally, I get messages from folks asking if I can send only the sales emails or only the free stuff or just certain tips and nothing else.

Unfortunately, I can’t sort or segment emails that way on my end, not at scale. I’d need an army of magical inbox fairies to make that happen (and I’m still working on recruiting them).

If you ever want to adjust your subscription, update your info, or have a question, I always appreciate kindness in your message. I’m a real human over here, building real relationships. Let’s keep things respectful, and I’ll do the same.

I'm a believer in how you do anything is how you do everything. So if you speak to me in a rude and disrespectful manner, I have to assume you're talking to others that may hire you or refer you in this industry the same way. This damages relationships. 

Taking Responsibility for Your Inbox

Email can either be a stressful source of noise, or a curated feed of value. YOU get to decide.

So if you like hearing from me, but want to control how and when, try out the filters and folders above. You’ll be amazed how freeing it feels to take back control of your inbox.

Thanks for letting me be a part of your business journey, and your inbox.

I’ll keep doing my best to make it worth your while.