Handwritten Notes: Building Relationships One Card at a Time

In an age where emails flood inboxes and texts are sent in seconds, a handwritten note stands out.

If you’re ready to add a human touch to your notary business and deepen client connections, the simplest way to start is by creating a Note Sending Kit, a simple way to make it easy for you to send notes and build lasting relationships.

Why Handwritten Notes Work (And Why They’re Rare!)

Think back to the last time you received a handwritten card. It probably felt like a warm hug, right? Handwritten notes are personal, thoughtful, and incredibly rare in today’s fast-paced digital world.

That’s precisely why they’re so powerful.

Most people intend to send notes but never get around to it. Why? Because life gets busy. By the time you think about it, you’ve misplaced the stationary or don’t have stamps.

Let’s change that.

How to Create Your Note Sending Kit (And Stick With It)

Here’s what you need to make note-writing effortless:

• Stationary or Cards – Plain and simple. No branding required.

• Envelopes – Just a classic, ready-to-go envelope.

• A Nice Pen – It’s time to enjoy the writing process.

• Stamps – No excuses. Keep them on hand.

• A Container – A box, drawer, or pouch to keep it all together.

That’s it. Simple, right?

Now, set a recurring time on your calendar to write at least one note a day.

You can write to:

• A friend or family member

• A client who recently worked with you

• A colleague or networking partner

• Someone you appreciate or admire

This isn’t about business. It’s about connection.

Even a simple message like:

"Hi Susan, I was thinking about you the other day. Wishing you well! – Bill (The Notary)"

…can brighten someone’s day.

Scaling This With Technology (Without Losing the Personal Touch)

If writing by hand isn’t feasible every day, services like Send Out Cards or Postable can help you send personalized, printed notes on your behalf. But remember, the magic lies in the personal effort, so mix tech with handwriting to keep it meaningful.

Why This Is More Than Just “Being Nice”

When you take the time to show appreciation and stay connected, you build trust and loyalty. This small habit can turn acquaintances into lifelong clients and spark referrals.

Want more tips like this? My book, The Notary Business Building Challenge is packed with practical, relationship-building strategies to grow your business.

Get your copy here